Executive Administrative Assistant
Are you a highly organized and poised individual who enjoys supporting executive leaders? If so, you may be the perfect fit for our Executive Administrative Assistant for our Commercial Segment which is based at our New Haven, CT. This role will be critical to the success of our executive team, keeping them on track and operating efficiently as we continue growing our business as the global leaders in access solutions. We are looking for an extremely trustworthy person, who understands how to handle sensitive information appropriately and exercise sound judgement, while maintaining an engaging and courteous approach
What you will be doing:
The Executive Assistant will provide critical support to the Senior Vice President and Head of our Commercial Segment and other key executives, acting as a gatekeeper and ensuring operations run smoothly. This will include the coordination of travel and complex calendar management. You will handle and maintain highly confidential and sensitive information with discretion.
Specific responsibilities will include:
- Coordinating all on site and external meeting logistics such as hotel/site bookings, conference room bookings, catering orders, IT and audio-visual requirements, preparing meeting agendas and materials, and assisting with the creation of presentation materials. You may also work with our events team. Some travel may be required
- Drafting/Preparing correspondence and communications to internal and external customers
- General administrative tasks such as screening calls, preparing timely expense reports, replenishing office supplies etc
- Book appropriate domestic and international travel as well as visa requirements, prepare itineraries with travel and meeting details
- Assist with ad hoc projects, events, and meetings arrangements as needed,
- Drafting updates to the executive's organization (including emails, documents, presentation decks, and reports as requested or as needed)
What we are looking for:
Our ideal candidate will have at least 7-10 years’ experience with executive level support. In addition, you will need to be able to work autonomously and independently, using a proactive approach to anticipate needs and identify potential issues before they occur. Other requirements include:
- Experience coordinating meetings both in person and via virtual platforms such as MS Teams and Zoom
- Proficiency with Office Suite including Advanced Excel and Advanced PowerPoint, and the capability to learn new systems quickly
- Previous experience working with event management is preferred
- Ability to work collaboratively as a team with the confidence to offer suggestions on process improvement
- Strong relationship management skills, ability to build a personal network throughout the company
- Strong oral and written communication and the ability to communicate clearly and effectively with senior leaders and external partners
- Proficiency with social media channels
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
