Office management associate

An Amazing Career Opportunity for an Office Management Associate!! 

Location: Graz, Austria

Job ID: 40787

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 

As our Office Management Associate, you’ll support HID’s success by: 

• Front office management
• Assisting in document preparation, filing, maintaining and updating office databases
• Cooperating with vendors, building management/owner, and service providers
• Coordinating requests and orders with suppliers and HID Global partners
• Welcoming visitors and support with accommodation bookings, if needed
• Assisting with employee onboarding
• Organizing and coordinating company events, conferences, training sessions, and meetings
• Handling emails, and mail distribution
• Handling shipment of packages
• Coordinating internal communications and announcements
• Managing purchases, monitoring deliveries, and classifying invoices
• Supporting HR in administrative tasks
• Fleet management for Germany and Austria 

Your Experience and Background include:  

• University degree in a related field ongoing or equivalent combination of education preferred
• Experience as an office assistant or in related field will be an asset
• Proactivity, can-do attitude
• Strong organizational skills
• Independent, detailed oriented way of working
• Very good time management and ability to prioritize daily tasks
• Strong communication and teamwork skills
• Discreet and knowledgeable in applying GDPR regulations
• Feeling comfortable in a nerdy environment
• Ability to effectively communicate in the German language, both verbally and in writing
• Ability to effectively communicate in the English language, both verbally and in writing

What we can offer you:

• Competitive salary and rewards package
• Competitive benefits and annual leave offering, allowing for work-life balance
• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

Why apply? 

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com.