Bilingual Travel & Expense Specialist
Essential Duties and Responsibilities:
• System Administration & User Support: Serve as administrator for Concur and Expensify (US & Canada). Create and maintain user profiles, troubleshoot system issues, and provide support to employees regarding expense-related queries.
• Employee Training: Conduct onboarding and ongoing training sessions for employees on Concur policies and procedures.
• Policy Management: Assist in the development, rollout, and continuous improvement of travel and expense policies. Manage system upgrades and policy changes in collaboration with the AP Manager.
• Expense Reconciliation: Perform regular reconciliations of vendor accounts, employee reimbursements, and corporate card activity.
• Month-End Close: Prepare and submit monthly accruals related to travel and expense activity.
• Reporting & Analytics: Generate and distribute management reports on expense trends, compliance, and outstanding transactions across business units.
• Credit Card Management: Administer employee and corporate credit cards for US and Canada. Responsibilities include ordering new cards, distributing to employees, updating user profiles, and resolving card-related issues.
• Delinquency Monitoring: Send reminders for past due credit card balances and follow up on unresolved transactions.
• Compliance & Controls: Ensure adherence to internal travel and expense policies. Collaborate with internal audit and finance teams to support compliance efforts.
• Continuous Improvement: Identify and implement process improvements within the travel and expense function.
• Other Duties: Perform additional tasks and projects as assigned by the AP Manager.
Skills Requirements and Performance Criteria:
• Education: College degree in Accounting, Finance, Business Administration, or a related field is preferred but not required. Equivalent work experience in a related role will also be considered.
• Experience: Minimum 3–5 years in a travel and expense or accounts payable role, preferably in a multinational or shared services environment.
• System Knowledge: Hands-on experience with Concur, Expensify, SAP S/4HANA, Microsoft Dynamics AX, NetSuite, Visa Enterprise, PNC CentreSuite, and RBC Express.
• Language Skills: Must be fluent in both English and Spanish (verbal and written).
• Accounting Proficiency: Strong understanding of travel and expense accounting, credit card reconciliation, accruals, and internal control requirements.
• Technical Skills: Proficient in Microsoft Excel and familiar with ERP systems and reporting tools.
• Communication Skills: Strong interpersonal skills, with the ability to communicate effectively across departments and regions.
• Analytical Thinking: Strong attention to detail and ability to analyze and resolve issues independently.
• Work Ethic: Self-motivated, organized, and capable of managing multiple priorities in a fast-paced environment.
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We are the ASSA ABLOY Group
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As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
