Office Administrator

Job Summary

We are looking for a reliable and detail-oriented Office Administrator to support our Automatic Door operations with a focus on administrative and basic accounting tasks. This role involves handling invoices, customer communications, and maintaining organized records. Prior experience in a construction environment is highly preferred.

Key Responsibilities:

• Assist with Accounts Payable and Receivable tasks, including invoice entry and payment tracking.
• Support billing processes, including preparing basic documentation and coordinating with project managers.
• Maintain organized records of inventory, job costs, and vendor files.
• Use Microsoft Excel and construction software (e.g., BC) to update spreadsheets and reports.
• Provide customer service support via phone and email.
• Help prepare and track lien waivers and other project-related paperwork.
• Perform general office duties such as filing, scanning, and data entry.

Qualifications:

• Previous experience in construction office administration or accounting support.
• Basic understanding of A/P and A/R processes.
• Familiarity with AIA billing and lien waivers is a plus.
• Proficiency in Microsoft Excel.
• Strong organizational skills and attention to detail.
• Good communication skills and a team-oriented attitude.